Lodging Tax Grant Reporting Form

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Please correct the field(s) marked in red below:

 

Thank you for partnering with the City of Kent to promote the community as an attractive destination for business or leisure travel.  State law requires recipients of lodging tax grants to report how those funds were used.  

Please complete and submit this form within 30 days of the conclusion of the grant-funded activity.

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Year of Activity
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Organization Name
 *
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Activity Name
 *
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Contact Name
 *
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Contact Phone
 *
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Contact Email
 *
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Activity Type
 *
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Start Date
 *
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End Date
 *
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Funds Requested ($)
 *
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Funds Awarded ($)
 *
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Total Activity Cost ($)
 *
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Notes

Overall Attendance 

 

For attendance-based activities, enter the total number of people predicted to attend this activity, the actual number of people who attended this activity, and select the method used to determine the attendance.  Method descriptions are located at the bottom of the form.

For marketing or other activities that do not generate attendance, use the 'Please Explain' section to describe your activity.

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Predicted - Overall Attendance
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Actual - Overall Attendance
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Method - Overall Attendance
Method - Overall Attendance
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Please Explain - Overall Attendance

Attendance, 50+ Miles 

 

For attendance-based activities, enter the number of people predicted to travel greater than 50 miles to attend this activity, the actual number of people who traveled greater than 50 miles to attend this activity, and select the method used to determine the attendance.  Method descriptions are located at the bottom of the form.

For marketing or other activities that do not generate attendance, use the 'Please Explain' section to describe your activity.

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Predicted - Attendance, 50+ Miles
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Actual - Attendance, 50+ Miles
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Method - Attendance, 50+ Miles
Method - Attendance, 50+ Miles
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Please Explain - Attendance, 50+ Miles

Attendance, Out of State, Out of Country

 

For attendance-based activities, enter the predicted number of people from outside the state or country to attend this activity, the actual number of people from outside the state or country who attended this activity, and select the method used to determine the attendance.  Method descriptions are located at the bottom of the form.

For marketing or other activities that do not generate attendance, use the 'Please Explain' section to describe your activity.

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Predicted - Attendance, Out of State, Out of Country
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Actual - Attendance, Out of State, Out of Country
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Method - Attendance, Out of State, Out of Country
Method - Attendance, Out of State, Out of Country
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Please Explain - Attendance, Out of State, Out of Country

Attendance, Paid for Overnight Lodging

 

For attendance-based activities, enter the number of people predicted to attend this activity and pay for overnight lodging, the actual number of people who attended this activity and paid for overnight lodging, and select the method used to determine the attendance.  Method descriptions are located at the bottom of the form.

For marketing or other activities that do not generate attendance, use the 'Please Explain' section to describe your activity.

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Predicted - Attendance, Paid for Overnight Lodging
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Actual - Attendance, Paid for Overnight Lodging
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Method - Attendance, Paid for Overnight Lodging
Method - Attendance, Paid for Overnight Lodging
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Please Explain - Attendance, Paid for Overnight Lodging

Attendance, Did Not Pay for Overnight Lodging

 

For attendance-based activities, enter the number of people predicted to attend this activity without paying for overnight lodging, the actual number of people who attended this activity without paying for overnight lodging, and select the method used to determine the attendance.  Method descriptions are located at the bottom of the form.

For marketing or other activities that do not generate attendance, use the 'Please Explain' section to describe your activity.

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Predicted - Attendance, Did Not Pay for Overnight Lodging
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Actual - Attendance, Did Not Pay for Overnight Lodging
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Method - Attendance, Did Not Pay for Overnight Lodging
Method - Attendance, Did Not Pay for Overnight Lodging
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Please Explain - Attendance, Did Not Pay for Overnight Lodging

Paid Lodging Nights

 

For attendance-based activities, enter the total projected number of paid lodging nights, the actual number of paid lodging nights, and select the method used to determine the number of paid lodging nights.  (One lodging night = one or more people occupying one room for one night).  Method descriptions are located at the bottom of the form.

For marketing or other activities that do not generate attendance, use the 'Please Explain' section to describe your activity.

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Predicted - Paid Lodging Nights
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Actual - Paid Lodging Nights
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Method - Paid Lodging Nights
Method - Paid Lodging Nights
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Please Explain - Paid Lodging Nights

Observations and Extra Notes
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Enter extra notes, ideas for the next funding cycle, comments on your specific event, etc.

Approximating Attendance by Method

 

Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event.

 

Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates.

 

Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level.

 

Informal Survey: Information collected directly from individual visitors or participants in a nonrandom manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey.

 

Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet)

 

 

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